Written Resources

Welcome to the written resources page!

The resources here are written by Regina Gerbeaux and relevant to CEOs, Founders, executives, and Chiefs of Staff who are scaling their companies.

Write-ups are open-sourced for anyone to read and distribute - please just make sure you send the original link.

Enjoy!

Want help implementing these resources? Find out more about receiving coaching from me by clicking here!

Latest Written Resource

You don’t have to be best friends with your team

Trust-building is essential for every leader and founder. But what happens when you feel pressure to get more invested in your teams' personal lives? This write-up will teach you how to build trust without having to get overly involved in matters outside of work.

Read More

Structuring Daily Check-ins for Maximum Impact

October 16, 2024
Use this daily check-in format to mindmeld with your cofounder quickly in the AM, and hit the ground running for maximum efficiency and productivity.

The Conflict Resolution Playbook

September 27, 2024
This is the operational playbook for facilitating conflict resolutions. If your team is arguing or in conflict, follow this step-by-step guide on how some of the best executive coaches do this negotiation work.

Founder Mode Isn’t a Title—It’s a Responsibility

September 13, 2024
In this post, we'll explore the three founder archetypes I've seen as a coach, and whether you need Founder Mode to end up financially successful. We'll also cover why Founder Mode is a tool that can only be wielded by the right kind of founder — and why most people who attempt it fail.

Sleep Fitness for Founders: The Sleep Protocol

September 11, 2024
You're a founder, and you're working super hard. To fuel your body and be the best leader you can be, don't only work out regularly and eat right - sleep enough, too. Follow The Sleep Protocol to make the most out of the hours you're getting to build an even more successful company.

Building Leadership Unity

July 9, 2024
Your company's performance depends on your leadership team's cohesiveness. What happens when things get busy, pressure gets dialed up, and hard conversations happen more often, though? This write-up will teach you how to get out of leadership drama and into leadership unity.

How I Kicked Burnout with a Burner Phone: Exploring Technological Isolationism

June 26, 2024
Overwhelmed by constant notifications and digital distractions? Discover how one radical decision transformed my life from digital burnout to mindful presence: the Burner Phone.

Givers vs. Takers: Hiring for Positive Company Culture

June 24, 2024
Discover the three types of people in your office—Givers, Takers, and Matchers—and how they shape your company's culture. Learn how to manage these dynamics to create a thriving, collaborative work environment.

How to feel when you can’t feel

June 18, 2024
Do you find it hard to connect with your emotions or feel numb when asked about your feelings? Learn six practical steps to bridge the gap between thinking and feeling.

Rebranding the “Inner Child” language

May 30, 2024
You’ve probably heard of the concept of the “Inner Child” somewhere, whether it’s in therapy, coaching, YouTube, or podcast episodes. But what if that term feels weird and removed? What if you don’t resonate with it? This article offers a new way of thinking about the Inner Child concept, and how you can rebrand it mentally to resonate more with you.

When Your Logic and Emotions Don’t Line Up

May 17, 2024
We often struggle when logic and emotions conflict, feeling stuck between what we should do and how we feel. This write-up explains how to resolve this by acknowledging and comforting your emotional side, which helps align your emotions with your logical reasoning.

How to lead fearlessly when everything is falling apart

May 9, 2024
Discover how to lead fearlessly amidst chaos. This write-up unveils practical tips for embracing authenticity and confronting fears, empowering you to inspire confidence and resilience in your team even when everything seems to be falling apart.

The best question you could ask the people you care about

April 19, 2024
Discover how this one simple line of questioning can help you build deep trust and understand the people you love and care about. This works both at work and also in your personal life.

In conflict, you're not as rational as you think

April 15, 2024
All of us have to deal with conflict at work. Here's how to practice better objectivity, find your blind spots, and resolve conflict better on your teams, with your co-founders, and in your life.

How to Build a Relationship with your Executive Assistant

April 9, 2024
This write-up will teach you how to build a great relationship on the foundation of trust between you and your executive assistant, so they can help you collapse time even further and make you into more of a Superhuman.

Feedback: Leave Nothing Unsaid

March 18, 2024
Feedback is a gift, but can be tricky if you're trying to manage up as an operator. This write-up covers a no-BS way of receiving feedback from your exec and prying it out of them, and giving THEM feedback to help them improve. If you're an exec and you have teammates that struggle with giving you valuable feedback, read this, then send it to them. That way, they feel like they've been given explicit permission to tell you all of your flaws without fear. Good luck!

Proper Delegation for CEOs

March 11, 2024
As a CEO, Exec, or Leader, learn to effectively delegate anything that isn't the highest value of your time. You'll be given a rubric to use on how to score your tasks, and how to communicate well with your EA so they can really maximize your time.

Staying Ahead

March 4, 2024
Learn how to stay two steps ahead of your exec at all times, to keep their life on track, proactively plan, and reduce overwhelm for them and for you.

How to Build Trust With Your Exec

February 28, 2024
Trust-building is something that is important, but rarely prioritized with a deep sense of urgency. Learn how to proactively build trust with your exec by following the big takeaways.

Definition of Done (Closing the Loop)

February 5, 2024
Mastering the Definition of Done (DOD) enhances operational efficiency and strengthens professional relationships by ensuring proactive communication, transparency, and thoroughness. This guide provides actionable insights for applying DOD to both personal endeavors and workplace tasks, offering strategies to clarify project completion criteria, streamline processes, and foster a culture of accountability and trust.

Speak Like You're Chief of Staff to the President

January 26, 2024
Learn how to speak like you're the Chief of Staff to one of the most important people in the world - the President.

Proactive Resourcefulness

January 12, 2024
Learn how to skillfully master the art of anticipating what your exec needs before they know what they need, using Proactive Resourcefulness. This will become your ultimate sleuthing power, finding things to get the job done faster.

Why Your Company Needs a Decision Tracker

March 5, 2023
A centralized decision tracker is essential for companies to keep track of decisions made and the reasons behind them. By keeping a record of everyone's input, decision makers can identify patterns and make more informed decisions in the future.

Running an effective All Hands Meeting

December 22, 2022
By implementing an All Hands and running it effectively, you’re able to gather alignment across your startup to ensure your team is set up for success and on the same page, marching towards the same goal. Here's my framework on how to run one in your org.

Best practices to keep your company Slack workspace organized

December 5, 2022
Communication tools are a necessary evil when it comes to aligning your team, but it doesn’t have to be painful and distracting. Here's how you can make Slack work better for you and your team.

Setting up an engineering team structure for success

November 21, 2022
After speaking to dozens of SWE leaders, here's what I learned on how to structure your engineering team to move fast and scale.

Questions to ask yourself to start your coaching practice

November 10, 2022
I often get asked questions by friends and family on how to become a coach. Here is how I think about the practice and how you can too.

Help Execs Prioritize Work

April 8, 2022
One of the biggest "aha moments" I've had as a Chief of Staff is learning how to prioritize work for a CEO. Learn how to make your exec feel like a superhuman.

Bias Toward Action

March 21, 2022
Over the years, I have trained myself to get things done efficiently and quickly. As a result, people often say, “Wow, how do you get so much done in so little time?!” The truth is, I’m not special. Anyone can learn to do this. The secret is having a bias towards action.

Run efficient meetings that don’t suck

February 17, 2022
Meetings shouldn’t suck, but they often do. It begs the questions: why do they suck? And how can you make meetings great?

Hire, onboard, and work with an EA

January 6, 2022
When done correctly, EAs save us *hundreds* of hours. And we all know time is money. Here's how you can get off to the races with yours as fast and efficiently as possible.

Who’s Regina Gerbeaux?

Founder and operator, turned executive coach.

I was the first Chief of Staff and COO to Matt Mochary, coach to the CEOs at OpenAI, Scale AI, Flexport, Coinbase, Reddit, and more. My operational write-ups are featured in the Mochary Method Curriculum as key resources for every founder ready to scale their company, and used by hundreds of fast-scaling companies.

I work with the Top 1% of Leaders. When we work together, you stop flying blind. Every problem you bring to the table, I pattern-match against decisions I’ve seen decacorn companies make behind closed doors—so you avoid the mistakes they’ve already made. If you’ve ever wished there was a Stack Overflow for scaling company challenges, it exists. It lives in my brain.

Not only will you have the information to make smart decisions, but I’ll also help you understand the psychology behind everyone you work with. Whether it's your leadership team, customers, or board, you’ll become a master communicator, able to bring people into your corner and win.

Get to know me

Operational Templates for your Company’s Notion Workspace

Free operational templates on Notion to help you scale your company – from onboarding/offboarding, to action trackers to keep your team efficient and accountable. Download now!

Meeting Template for 1-1s

Use 1-1s as an opportunity to manage up and show your manager that you are a hustler and self-directed.

Conflict Resolution Kit

This kit gives you everything you need to resolve conflict amicably between co-founders, teams, and across skip levels.

Product Roadmapping for Startups

Use this product roadmapping template to have an MVP place to save feature ideas.
Access Templates Now

Ready to Unlock Your Edge? Let's Connect.

I take on a small number of new clients each month and frequently have a waiting list. To see if we’re a good fit, please get in touch and I’ll reach out with next steps.

Get In Touch